Start with the posted balance
Use the latest approved balance rather than an older pay stub.
LEAVE BALANCE PLANNER
PTO Accrual Calculator
Project your paid time off balance using current hours, pay-period accrual and planned leave.
THE PROBLEM THIS SOLVES
You want to request time off, but your HR portal shows today’s balance instead of what you may have by the travel date.
Enter your current posted balance, accrual per pay period, remaining periods and planned use. Then verify caps and posting rules in your policy.
PROJECTED BALANCE98.12 hours12.3 eight-hour days
You will earn 120.12 additional hours before planned use.
Estimate only. Confirm the rates, eligible hours and rules that apply to your employer and location.
Get a result you can actually check.
Count posting dates
Include only accruals expected to post before the leave begins.
Apply policy limits
Caps, waiting periods and carryover rules can change the available balance.
See the calculation in context.
Starting with 18 hours and earning 4.62 hours for 26 periods adds 120.12 hours. After 40 planned hours, the projected balance is 98.12 hours.
Before you rely on the result
Does this calculate accrual per hour worked?
The current tool uses a fixed amount per pay period. Convert another accrual method before entering it.
Does it know my employer’s cap?
No. Apply any maximum balance or waiting rule from your employer policy.
Why might HR show a different number?
Posting dates, pending leave, adjustments and eligibility rules may not appear in this estimate.